Property Administrator
Baton Rouge, LA
SCOPE OF POSITION:TheRetreat Property Administratoris responsible for overseeing The Retreat staff and grief support programs and services while supporting the Program Manager and CEO.
JOB FUNCTIONS:
- Responsible for organizing and maintaining office supplies and equipment.
- Manageoffice space, ensuring functionality and cleanliness.
- Overseemaintenance requests, IT requests, and landscaping schedules.
- Manageand organizefiles.
- Maintaincommunity grief databases,ensuring data accuracy and security.
- Compileand recordoutcome data for all grief programs and services.
- Maintaincontracts with vendors, including maintenance, cleaning services, landscaping, security, and equipment warranties for the property.
- Ensure all licenses and insurance certificates are up to date for continued operations.
- Schedule internal meetings, appointments, and events.
- CoordinatePTO calendar for grief support staff and schedulevolunteers.
- Manage calendarfor the website and property in collaboration with Events Coordinator.
- Coordinate vendor access to the venue, setup and teardown procedures, including checklist creation.
- Answerphone calls, emails, and directinquiries to the appropriate personnel.
- Communicateimportant updates and information across departments.
- Actas the liaison between departments, staff, and external contacts.
- Processinvoices and manageexpenses in collaboration with the financial team.
- Managethe budget in collaboration with The Program Manager and the CEO.
- Trackrental payments, client deposits and balanceswith the financial team.
- Assistwith recruitment, onboarding, and training of new employees.
- Ensurecompliance with HR policies and regulations.
- Assistwith planning and executing company projects.
- Monitordeadlines and ensuring deliverables are met.
- Coordinatewith various teams to track project progress.
- Prepare monthly reports summarizing rentals, revenue, vendor activities, community impact, volunteer hours, and operational challenges or successes.
- Analyzing data for internal useor external presentations.
- Managing client inquiries and support.
- Coordinatewith Events Coordinator to ensure client satisfaction.
EDUCATION:
- Bachelors Degree or Degree from an accredited four (4) year institution preferred
WORK EXPERIENCE:
- Experience in Microsoft Word, Excel and Outlook and other general computer knowledge.
- Knowledge in Hospice services.
SPECIAL SKILLS:
- Expertise in communication as evidenced by training or previous experience.
- Ability to process direct, written, or dictated communications.
- Exhibit general office skills, i.e. filing, typing, phone etiquette, etc.
- Should be mature and capable of accepting responsibility as well as the ability to delegate to others.
- Organization and supervisory skills evident
REQUIREMENTS:
- Must have own transportation and provide proof of liability insurance which meets state requirements.
- Must be able to perform all aspects of the position unassisted.
- Must have good communication skills and techniques with facilities, patients, families, physicians, and office staff.
- Installation of company communication application on cellular device.