Property Administrator

Baton Rouge, LA

SCOPE OF POSITION:TheRetreat Property Administratoris responsible for overseeing The Retreat staff and grief support programs and services while supporting the Program Manager and CEO.

JOB FUNCTIONS:

  • Responsible for organizing and maintaining office supplies and equipment.
  • Manageoffice space, ensuring functionality and cleanliness.
  • Overseemaintenance requests, IT requests, and landscaping schedules.
  • Manageand organizefiles.
  • Maintaincommunity grief databases,ensuring data accuracy and security.
  • Compileand recordoutcome data for all grief programs and services.
  • Maintaincontracts with vendors, including maintenance, cleaning services, landscaping, security, and equipment warranties for the property.
  • Ensure all licenses and insurance certificates are up to date for continued operations.
  • Schedule internal meetings, appointments, and events.
  • CoordinatePTO calendar for grief support staff and schedulevolunteers.
  • Manage calendarfor the website and property in collaboration with Events Coordinator.
  • Coordinate vendor access to the venue, setup and teardown procedures, including checklist creation.
  • Answerphone calls, emails, and directinquiries to the appropriate personnel.
  • Communicateimportant updates and information across departments.
  • Actas the liaison between departments, staff, and external contacts.
  • Processinvoices and manageexpenses in collaboration with the financial team.
  • Managethe budget in collaboration with The Program Manager and the CEO.
  • Trackrental payments, client deposits and balanceswith the financial team.
  • Assistwith recruitment, onboarding, and training of new employees.
  • Ensurecompliance with HR policies and regulations.
  • Assistwith planning and executing company projects.
  • Monitordeadlines and ensuring deliverables are met.
  • Coordinatewith various teams to track project progress.
  • Prepare monthly reports summarizing rentals, revenue, vendor activities, community impact, volunteer hours, and operational challenges or successes.
  • Analyzing data for internal useor external presentations.
  • Managing client inquiries and support.
  • Coordinatewith Events Coordinator to ensure client satisfaction.

EDUCATION:

  • Bachelors Degree or Degree from an accredited four (4) year institution preferred

WORK EXPERIENCE:

  • Experience in Microsoft Word, Excel and Outlook and other general computer knowledge.
  • Knowledge in Hospice services.

SPECIAL SKILLS:

  • Expertise in communication as evidenced by training or previous experience.
  • Ability to process direct, written, or dictated communications.
  • Exhibit general office skills, i.e. filing, typing, phone etiquette, etc.
  • Should be mature and capable of accepting responsibility as well as the ability to delegate to others.
  • Organization and supervisory skills evident

REQUIREMENTS:

  • Must have own transportation and provide proof of liability insurance which meets state requirements.
  • Must be able to perform all aspects of the position unassisted.
  • Must have good communication skills and techniques with facilities, patients, families, physicians, and office staff.
  • Installation of company communication application on cellular device.

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